Warehouse Management in Ghana; Guide to Warehouse Systems & Processes

Warehousing and warehouse management in Ghana is important when it comes to managing products and inventory. Whether you are a retail business, a supplier, or simply a warehousing company, employing the best warehouse management processes and strategies will save you a lot of costs and drastically improve your operational effectiveness. 

Agricultural produce, for instance, requires storage often for months before they are sent into the market or a buyer comes to purchase them. Between the harvest and purchase, you would lose your hard-earned produce. Post-harvest losses make up a large majority of the losses farmers face in Ghana.

Supermarkets, shopping malls, industries, and factories in Ghana are some of the companies that can benefit from warehouse management systems and effective processes. 

In this article, we will be looking at the meaning of warehouse management, what a warehouse management system is, the benefits of using a proven system, and the processes almost any warehouse needs to succeed. 


What is Warehousing? 

Warehousing involves a core set of activities to store physical goods for distribution to final consumers or to be moved to another storage facility. The term is derived from the name of the structure used to store the goods. 

A warehouse is used in keeping goods temporarily. Some of the functions in warehousing include supervising and overseeing staff, keeping, tracking, and managing inventory of goods in the warehouse and those that have been shipped. 

Also, safety and security is a key concern in a warehouse. But it doesn’t just end there. There is the need to build strong relationships with shipping careers and clients to provide the best warehousing services. 

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What is Warehouse Management?

Warehouse management is basically overseeing the various systems and processes involved in warehousing. It includes receiving, tracking, storing, staff management, working out shipping, and creating systems to monitor the movement of goods around the world. 

What is a Warehouse Management System

Warehouse management systems are basically software used in managing warehouses. In big warehouses in Ghana, it is challenging to track every single product movement without using software and some form of automation. This is where warehouse management systems come into play.

Warehousing software helps warehouse executives and managers alike to do their work in a relatively easier fashion. They also facilitate the warehouse day-to-day activities such as inventory monitoring, receiving goods, arranging pickups, and more. 

The main benefits include cutting through the inefficiency of large establishments and increasing overall productivity. Also, the warehouse can save on costs and improve their service delivery to clients by fast-tracking the delivery of products. 

Types of Warehouse Management Systems

Standalone System

A standalone warehouse management system is a software program used to manage a warehouse but is deployed into the warehouse systems through some form of installation. 

Most WMS are standalone systems that need to be embedded into the systems of the company. This involves using a product made by a third party. 

These types are usually lagging behind in updates. As much as they may cost less, their efficiency and ability to save costs are doubted. 

ERP Modules

Some warehouse management systems (WMS) are built into an already existing enterprise resource planning solution the warehouse uses. This allows the warehouse manager to weave more functionality from the WMS by simply leveraging both software. Imagine your system integrated to provide sales reports, delivery deadlines, resource usage, etc. 

Most of the ERP modules are great and cloud-based, which means they are always up to date. 


Cloud-based WMS is the best standard option for warehousing solutions. Cloud-based WHMS are web-based software as a service (SaaS) that leverage the power of cloud computing to manage the resources of the warehouse. Such software is powerful and does not have to be constantly updated since the service is provided directly. 

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The use of Warehouse Management Systems

Better Space Management at Lower Costs

Space management is crucial in large warehouses in Ghana. And being able to create systems to help you improve the use of your warehouse space will save you a lot of time and money. You will be able to make more fulfilments in shorter time spans, saving you lots of wasted resources. That is exactly what you need to be efficient and grow your company. 

Accurate Inventory Information

Monitoring inventory and product movement is tough and particularly challenging for large warehouses with multiple categories of products and lots of daily deliveries. Having a warehousing management system is the best way to automate your records and maintain an accurate inventory so that you can always measure and decide fast. Also, such a system will help you reduce costs due to waste when products get destroyed due to staying long in the warehouse. 

Increased Productivity in Workforce

Productivity can be stalled with inefficient systems, manual processes, and laborious procedures. This secretly amounts to lots of revenue lost which could go undetected. Warehousing management systems help you optimize your workforce and increase productivity. If ROI is your concern, a good system would more than increase your ROI. 

Easy Tracking of Materials and Goods

Using a warehouse system is the beginning of good things for your business. Using an ERP Module WMS is probably the best option out there for enterprise-level organizations with large distribution networks and deliveries to be made. With one system, your business functions such as order tracking, accounting, and more could be managed from one place, saving you lots of time. You are also able to provide sound customer service, increasing customer loyalty, and brand salience. 

Seamless Supply Chain Processes

The key to operations is a lack of friction between functions. Friction is what silently stalls productivity through some inefficiencies are hidden in the system.  A WMS is good for creating a seamless supply chain process that can be tracked and monitored on a simple platform. Nothing can go undetected, helping you have a direct understanding of how the entire system world works. You will be able to optimize continuously until each stage or process works well with the next. 

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Continuous Improvement and Fine Tuning

A robust WMS will be able to help you detect and solve problems in the system. In cases of inefficiency, you will be able to identify the issues and strategize a solution. Some problems are systematic, may be hard to see from manager observation, and may go undetected for years. However, a system can easily identify trends and help you grow your business by continuously improving your service.  

Improves Customer Service and Shipment Deliverability

Tracking, ordering, and fulfillment can all be done in one place. That is what a WMS stands to offer you and your customers. In our world of fast things, every customer wants their delivery as soon as possible. They want to know when it will arrive, and they want to know where it is at each point in time. Integrating tracking and your WMS is the best way to ensure that customers are satisfied in this regard. 

Helps Determine Equipment Investments

When equipment is broken down or becoming inefficient, advanced WMS can detect such problems, and you can quickly make a business decision to save your operations. It could also help determine where you need better equipment to better optimize your workflow and increase efficiency. 


Even though at its infant stages, warehouse management in Ghana holds a lot of potentials, especially as the country continues to push industrialization. The agricultural sector, manufacturing, and other industries are great opportunities for warehousing in Ghana. We hope the information in this article helps you run a successful warehouse. 

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